Freedom of Information Act Publication Scheme
Information available from Parkham Parish Council under the model publication scheme.
Adopted on 3 March 2015.
Information to be published
How the information can be obtained
Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
(hard copy and/or website)
Who's who on the Council and its Committees
On the Notice Board, in the Parkham Pie and on the website
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))
As above
Location of main Council office and accessibility details
Haxlea, 2 Threeways, Bratton Fleming, Barnstaple, EX31 4TG. Two small steps up into hallway.
Staffing structure
One part time employee
Class 2 - What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
Current and previous financial year as a minimum
(hard copy and/or website)
Annual return form and report by auditor
Available to view by appointment.
Finalised budget
As above. Or by email
Precept
As above. Or by email
Borrowing Approval letter
Not applicable.
Financial Standing Orders and Regulations
Available to view by appointment. Or by email
Grants given and received
Available to view by appointment. Or by email
List of current contracts awarded and value of contract
Available to view by appointment. Or by email
Members' allowances and expenses
Available to view by appointment, if applicable.
Class 3 - What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
(hard copy or website)
Parish Plan (current and previous year as a minimum)
Available to view by appointment, or in the Notice Board, The Bell Inn, the Village Hall and the Parish Church.
Annual Report to Parish or Community Meeting (current and previous year as a minimum)
Included in the Minutes and in the Parkham Pie.
Quality status
Not applicable.
Local charters drawn up in accordance with DCLG guidelines
Not applicable.
Class 4 - How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
On the Notice Board, in the Parkham Pie and in the Community News Section of the North Devon Journal. Website
Agendas of meetings (as above)
On the Notice Board. Website
Minutes of meetings (as above) - nb this will exclude information that is properly regarded as private to the meeting.
On the Notice Board and in the Parkham Pie. Abridged version included in the Community News Section of the North Devon Journal. Website
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.
Included in the Minutes.
Responses to consultation papers
Included in the Minutes.
Responses to planning applications
Included in the Minutes.
Bye-laws
Not applicable.
Class 5 - Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
(hard copy or website)
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers
Code of Conduct
Policy statements
Standing Orders adopted on 21 July 2009.
Terms of reference not applicable, nor delegated authority in respect of officers.
Code of Conduct adopted on 21 July 2009.
Policy Statements not applicable.
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy
Health and safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information and operating the publication scheme)
Internal policies, equality and diversity policy, health and safety policy not applicable.
Recruitment policy - job description/person specification provided when relevant.
Policies and procedures for handing requests for information - Freedom of Information Act Publication Scheme adopted on 21 July 2009. Complaints procedures adopted on 21 July 2009.
Information security policy
Not applicable.
Records management policies (records retention, destruction and archive)
Not applicable.
Data protection policies
Not applicable.
Schedule of charges
Please see last page.
Class 6 - Lists and Registers
Currently maintained lists and registers only
(hard copy or website; some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
No Register compiled.
Assets Register
Available to view by appointment. Or by email
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
Included in the Minutes.
Register of members' interests
Completed in June 2009 and lodged with Torridge District Council.
Register of gifts and hospitality
Members have forms to complete when relevant.
Class 7 - The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
(hard copy or website; some information may only be available by inspection)
Allotments
Not applicable.
Burial grounds and closed churchyards
Not applicable.
Community centres and village halls
Not applicable.
Parks, playing fields and recreational facilities
Not applicable.
Seating, litter bins, clocks, memorials and lighting
Seat at the Village Green.
Village Green sign
Flower planters 5
Bus shelters
2 Bus Shelters, 1 at Horns Cross, 1 outside the Village Hall.
Markets
Not applicable.
Public conveniences
Not applicable.
Agency agreements
Not applicable.
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)
None.
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
Contact details: Mrs Sue Squire, Parish Clerk,
Haxlea, 2 Threeways, Bratton Fleming, Barnstaple, Devon, EX31 4TG.
Telephone: 01598 710526. Email: This email address is being protected from spambots. You need JavaScript enabled to view it.
SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE
DESCRIPTION
BASIS OF CHARGE
Disbursement cost
Photocopying @ 5p per sheet (black & white)
Actual cost *
Photocopying @ 50p per sheet (colour)
Actual cost
Postage
Actual cost of Royal Mail standard 2nd class
Statutory Fee
Clerk's Salary at current rate.
In accordance with the relevant legislation (quote the actual statut
Other
* the actual cost incurred by the public authority
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